Where do most people spend their life? Not their homes – their workspaces. An average employee spends upwards of 8-10 hours in their office every day. If not motivated, these hours can result in slacking and low productivity. As an employer, it’s important to recognize the role that a workspace plays in the productivity levels of the employees.
If there’s one thing we know here at TailoredSpace, it’s how to create the office space that fits your needs. But it’s not just the architecture that makes all the difference. Here are 15 decor ideas to supercharge your workspace.
The difference between a happy and productive office and low energy, dreary one, is the space itself. Visit us at TailoredSpace and see how we can create an office space that fits your personality and vision.
1. Clean and minimal overall layout (avoid clutter and distractions)
When designing your workspace, it’s important to make sure that it’s as clean as possible. A minimally designed and a sleek work station layout will help in clearing the mind and assist in boosting the productivity.
To avoid distractions, utilize the following:
Cell Phone: Your phone is a computer in the palm of your hand. Most are preloaded with useful applications such as calculators, calendars, day planners, alarms and timers, and a clock. Do so allow you to reduce the number of gadgets and essential items on your desk.
Computer: Nothing clutters a desk like papers and memos. If possible, load your important notes and files into your computer.
Desk Drawers: If you have a collection of essential papers and documents, store them away in your drawers. They’ll be out of sight while staying close at hand.
2. Create a functional space. (calendars, clocks, etc)
Design and functionality go hand in hand. A workspace has to be visually appealing and functional at the same time. Small elements like a calendar or a clock are useful but can create clutter. Fortunately, technology allows for these items to be replaced, allowing for a bright and functional space. One such technology is one you carry around everywhere – your cell phone.
Your phone is a computer in the palm of your hand. Most are preloaded with useful applications such as calculators, calendars, day planners, alarms and timers, and a clock, allowing you to save desk space for essential items.
3. Post your mission statement (reminds employees of mission etc)
Everyone needs a little motivation time and again. Employees spend 8-10 hours behind their computer screens every day and often require that extra boost to keep things going. A smart way to do this is to post your mission statement in visible areas of the office. This allows employees to be aware and reminded of the mission to help them stay motivated.
While providing your employees with a bit of useful distraction is welcome, strategic placement is vital. While documents like signup sheets and mission statements are commonly seen at bulletin boards, some strategic spots include the break room, copy or printing room, and support pillars along well-tread paths.
4. Office Plants
Plants are a great way to liven up any space. Office spaces are often monotonous. The bright green color of office plants helps break the monotony and introduce freshness in the work environment. You don’t necessarily have to install big plants, desk/window plants like succulents are a good option, too. Below are some of the other most popular office plants and some info to help you decide if they’re right for you.
Dwarf-sized snake plants are the perfect size for any desk, plus they are quite durable and need minimal care.
African Violets are not picky about light source, which means your desk lamp or whatever office fixtures exist in your workspace will be more than sufficient for these purple plants.
As long as there’s a lot of bright light or a nearby window, Aloe will flourish. The easy-to-grow plant only needs watering every few weeks and looks really awesome.
This easy-to-grow plant grows quite slowly, although they can start to grow in a variety of directions if left up to their own devices. Bamboo requires little light and some water – and are a really fun addition to any desk.
Optimize Your lighting for Improved Morale and Productivity
5. Optimize your lighting (better lighting, lower depression, higher productivity)
Employees spend their entire day indoors and it is no surprise that they need good lighting to stay happy. This means that either you can ensure that there’s plenty of natural light or that the artificial lighting is sufficient.
Optimizing light can be as easy as installing softer light bulbs, brightening dark areas, especially a cubicle or shared workspace. If possible, installing new windows or skylights, or removing tint from existing windows can introduce natural light to workspaces as well.
6. Take advantage of your view
Many offices have a great view, but they fail to capitalize on it. Even if yours doesn’t, it’s still important to highlight it. While management often has an office with a view, the typical employee is usually designated to a cubicle. Seeing the same four walls for eight hours a day can lead to depression and impact productivity. But if employees have visual access to the outdoors, they’re more likely to stay productive and happy to work throughout the day.
7. Provide individual and group work areas (different needs etc)
Every office has to recognize the importance of individual and group efforts. This can be done by separating and distinguishing between individual and group spaces. Many people like to work in seclusion or need some time of the day to themselves, by creating clear personal spaces like a pod room/ a reading room and keeping it separate from group areas such as the pantry, you’re providing safe spaces for both needs. TailoredSpace’s’ workspaces offer a blend of private offices and communal workspaces.
8. Optimize for the needs of the space
It’s not about how much space you have but about how you use the space. In a workspace, optimization is key. Think about how a particular area can be assigned and optimized to ensure that it is fulfilling the maximum potential.
9. Invest in Ergonomic Furniture
Nothing kills productivity like uncomfortable furniture. Employees spend most of their time sitting at their desk, and if they spend it feeling uncomfortable, they won’t be able to focus on the task at hand. While selecting the furniture, make sure it is ergonomically designed to comfort your employees, particularly when used for long periods. A happy worker is one without back pain after a lengthy meeting or a full day at their desk.
10. Room Temperature
The overall temperature of the room plays a huge role in determining the productivity of the employees. Every employee is different and has different comfort levels when it comes to the optimum temperature of the workspace. Here, it’s crucial to maintain an average optimum temperature that’s best suited for the current weather and the location of your office.
11. Noise Level
Things get a bit tricky when it comes to maintaining noise levels. For some people, silence results in boredom while some people can’t focus when there’s too much noise. To ensure maximum productivity, a workspace should be accommodative to both.
To accommodate both may sound tricky, but the addition of a team workspace can go a long way. Giving employees a separate place to work with a group can cut down on the noise levels for your colleagues without sacrificing valuable conversation by closing the door.
12. Connect with your local arts community
One of the best ways to improve spaces is to introduce art. Connect with local artists to come to the office and organize activities or a paint session or even paint a wall to liven up space. There are many ways through which art can be involved to increase overall productivity, such as distracting employees from stress, improving engagement through tasteful art choices, and triggering creativity.
Some great sources for local art include galleries, art shows, and, in the cases of most big cities and college towns, the local art school. Most artists will be willing to sell their art, while some will be willing to donate for exposure.
13. Break up spaces with dividers
While commonplace with upstarts and some modern companies, working in a wide-open space can have a debilitating effect on employees. Having a space to call your own gives a worker a sense of personal space and gives a feeling of privacy. Of course, high walls can have the opposite effect as intended and should be avoided instead of short walls, which breaks up space but allow from cube-to-cube communications.
14. Let team members personalize their spaces
Speaking of personal spaces, employees end up spending a considerable portion of their day at work on their desks. In order to make them feel more at home, allow and encourage them to personalize their spaces. Not only will this make them more comfortable but it will also boost their productivity as they feel happier and more relaxed.
Common ways to improve and personalize your space is adding things that make you happy. Such items include photographs of loved ones, a print-out of a favorite poem or quote, or even a copy of your favorite book set aside where it can be glanced upon.
15. Add bookshelves to Your Workplace
Employees get some free time during their workday and instead of spending it slouched over their phones, you can promote a healthy habit of reading. By adding bookshelves and stocking it with books on self-development, growth, business and the likes, you are promoting a culture of growth and skill development. Reading such books will encourage employees to work harder and invest more time in their development.
The Bottom Line
All these factors are under the control of the organization and by using them to their advantage, one can discover really unique advantages to ensure that their employees are set to be the best versions of themselves while at work and result in increased productivity throughout the org. Let us provide you and your co-workers with the perfect space for your business. Check out TailoredSpace’s workspaces to find a space that can be tailored to fit your needs.
Are you ready to give your workspace an upgrade? Check out TailoredSpace’s workspaces for a space tailored to fit your needs.